Artefact Name Type
Definition The type of artefact name recorded.
Guidance Use a single term, without punctuation or capitalisation. Maintain a list of standard terms. Record only once for an Artefact Name.
Controlled entry Yes. Maintain a standard list of terms.
Information group Artefact and Ecofact
Examples TYPOLOGICAL; SIMPLE; CLASSIFIED; TAXONOMIC; DENOMINATION.
Artefact Name Type
Definition The type of artefact name recorded.
Guidance Use a single term, without punctuation or capitalisation. Maintain a list of standard terms. Record only once for an Artefact Name.
Controlled entry Yes. Maintain a standard list of terms.
Information group Artefact and Ecofact
Examples TYPOLOGICAL; SIMPLE; CLASSIFIED; TAXONOMIC; DENOMINATION.
Area Type
Definition A general category to which this area belongs.
Guidance Used to group areas for research or management purposes.
Controlled entry Yes.
Information group Area
Examples PARKLAND; SUBURB; CONSERVATION AREA.
Archive/Source Type
Definition Documentation of information resources according to their general nature and distinguishing features.
Guidance The type often determines the means of access to the information contained within the resource. Intended to answer questions such as ‘What have you got?’. C.f. Archive/Source Format which records what the archive is available as.
Controlled entry Yes.
Information group Archive and Bibliography
Examples PLAN; PHOTOGRAPH.
Archive/Source Reference
Definition Specific reference within a bibliographic or archive item.
Guidance Use to record details specific to the volume number, chronological designation, page numbers, figures and plates. The bibliographic reference may be a general one, for example citing a whole article, or a specific cross-reference, for instance citing a page within an article as a source for descriptive text. If a monograph is being cross-referenced it will be necessary only to record the page, figure and plate numbers.
Controlled entry Free text.
Information group Archive and Bibliography
Examples VOLUME 36; NOVEMBER 1992; PAGES 77–85; FIGURE 1.
Archive/Source Location
Definition The actual location of archive materials referred to, to assist in future retrieval.
Guidance Should record all the information necessary to locate an archive. This may include the name of the organisation or person that holds the archive, the repository building plus detailed information such as library shelf, file reference numbers, etc.
Controlled entry Free text. Entries referring to storage systems used by archive holders should follow exactly the format used by the archive holder.
Information group Archive and Bibliography
Examples BEDFORDSHIRE COUNTY COUNCIL SITES AND MONUMENTS RECORD FILE RM101/SH5/BX23.
Archive/Source Format
Definition Information resources described according to their physical properties.
Guidance Indexing of format is particularly relevant to storage, conservation and management of resources. Intended to answer questions such as ‘How should I store this resource?’
Controlled entry Yes.
Information group Archive and Bibliography
Examples PAPER; PHOTOGRAPHIC FILM.
Archive Extent
Definition The size or volume of material.
Guidance Used primarily to give an indication of the volume of material within a group/collection of archive. However, it may be used also as a means of recording the number of pages which make up an archival item or the number of volumes which form a published document. It may be given as a run of pages (e.g. for an article in a journal).
Controlled entry Free text.
Information group Archive and Bibliography
Examples 26 PHOTOGRAPHS; 3 FILES; 100 BOXES; 55 PAGES; 2 VOLUMES; 30–54.
Agent of Damage
Definition The physical, biological or other source of damage to a Heritage Asset. Guidance Used to monitor the causes of damage. Recorded as a result of Heritage Asset Management Activity. More than one may be recorded to give a full picture.
Controlled entry Yes. Maintain a list of standards terms.
Information group Management Activity Documentation
Examples
BADGERS; WATER INGRESS; PLOUGHING; CLOTHES MOTH; VANDALISM.
Administrative Area Type
Definition A type of geographical area defined for government, administrative or electoral purposes.
Guidance Location details will ordinarily consist of a number of administrative area types as part of devolved levels of government. For example, a civil parish can be within a district, which will be within a county. Existing administrative area types may be changed, made redundant and new types introduced as part of government reorganisation, so current names should be used at the time of inventory entry and measures may need to be taken to keep the dataset up to date. Use with Administrative Area Name.
Controlled entry Yes.
Information group Location
Examples
COUNTY; DISTRICT; CIVIL PARISH; UNITARY AUTHORITY; COMMUNITY; TOWNSHIP; DIOCESE; ECCLESIASTICAL PARISH.